Essential English Phrases for the Office

Navigating the nuances of workplace communication can be challenging, particularly for non-native English speakers. Understanding and using key phrases can not only enhance your fluency but also boost your confidence in professional settings. This article delves into five essential English phrases commonly used in the workplace, offering a deeper understanding of each to help you communicate more effectively at work.


Hop on a Call

Meaning and Usage:

The phrase “hop on a call” suggests initiating or joining a phone or video call. It’s often used in professional settings where quick, direct communication is needed. This phrase conveys a sense of urgency and efficiency, implying that the call will be focused and brief.

In the digital age, quick sync-ups via calls are common in the workplace. Using “hop on a call” instead of just “call” can show your familiarity with casual yet professional workplace jargon. It’s a versatile phrase, suitable for various scenarios, whether it’s resolving issues quickly or arranging last-minute meetings.


“Can we hop on a quick call later today? Would you be free at 5 pm?”

“I’m waiting for you on Zoom. Are you hopping on?”

A chart listing essential business English vocabularies, including terms like 'stakeholder' and 'ROI,' crucial for professional and effective workplace discussions.

That Works for Me

Meaning and Usage:

“That works for me” is a versatile phrase used to express agreement or consent to a proposed time, meeting, or method. It indicates that the suggestion fits well with the speaker’s schedule or preferences.

This phrase is particularly useful for confirming appointments or agreeing to proposals without any need for further negotiation. It helps in building a cooperative atmosphere and can also subtly convey your flexibility and ease in decision-making.


“Can we meet tomorrow at 10 am?” – “Sure, that works for me!”

“I’ll review your resume by the end of the day. Does that work for you?”


Let Me Get Back to You

Meaning and Usage:

“Let me get back to you” is used when additional information is needed before making a decision or giving a response. It’s a polite way to buy time and ensure that accurate and thoughtful answers are provided.

This phrase is essential for maintaining professionalism when you’re unsure or need to confirm details before committing to an answer. It shows conscientiousness and respect for the accuracy of information, which are highly valued in professional environments.


“Can you confirm the budget details?” – “Let me check and get back to you by the end of the day.”

“I don’t have updated reports on hand, so I will check with my team and get back to you on the sales numbers.”


I Can’t Make It to (the Meeting)

Meaning and Usage:

“I can’t make it to (the meeting)” is a straightforward way to communicate inability to attend a scheduled event. It is polite yet clear, and it often requires follow-up to propose a new time or to ask for updates from the meeting.

This phrase is crucial for managing expectations and maintaining open communication lines when you are unable to participate in an event. It’s often accompanied by a brief reason to maintain transparency and accountability.


“I’m sorry. I can’t make it to the team meeting today. I am getting held up at the conference.”


I Will Look Into It

Meaning and Usage:

“I will look into it” implies a commitment to investigate or solve an issue. It is a proactive phrase, showing initiative and responsibility.

Using this phrase demonstrates your willingness to engage with and address challenges. It’s particularly effective in reassuring colleagues or clients that you are actively working on a solution, which can foster trust and dependability.


“Have you found the source of the issue?” – “Not yet, but I will look into it and provide an update soon.”


Effective communication is a cornerstone of professional success. By mastering these essential English phrases, you not only enhance your linguistic ability but also your capability to navigate and excel in the workplace. Each phrase holds the power to facilitate smoother interactions, build professional relationships, and portray competence. Equip yourself with these phrases, practice them regularly, and consider enrolling in accent modification classes to refine your pronunciation and delivery further. Watch how these adjustments transform your professional interactions.

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